Due to changes in policy at the Board of Regents and Institutions in the University System of Georgia, teams will be required to complete the following forms. Each student attending has to complete each form (4 forms per student).
Due to the timing issue of collecting these forms, checking them, and team coaches not knowing who will be on their team(s) until close to the tournament, a new system will be used.
- Schools will complete a single School roster that includes all possible team members on all teams. This will include any student who may compete, regardless of whether they are actually on a team on the day or not.
- The School roster form will identify each student by name and indicate if they are or are not a minor.
- For each stduent listed on the School roster, four (4) forms must be completed by the parent's or legal guardians of minors.
- Team coaches will email four separate pdf files per team to the State Director for the Science Olympiad:
- One file contains all of the consent and release forms for all potential competitors.
- One file contains all of the Rules for minors and visitors for all potential competitors.
- One file contains all of the medical forms for all potential competitors.
- One file contains all of the agreement waivers for all potential competitors.
- Each file should be ordered in the same way for the students, so that the first form in each file is for student A, the second form in each file is for student B, etc.
- File names should include your school name and which form set it is. Example: Great Fall HS, Consent.pdf.
- The five forms above must be collected by the team coaches. They need to be scanned in and saved as pdf files.
- Team coaches will send an email(s) containing one excel file (school roster file) and four separate pdf files as attachments to Mark Hollier ( mhollier@gsu.edu ). The title of your email must include your School name.
- School Rosters and all completed forms are to be emailed to Mark Hollier by 02/15/20. Please send to PCScienceOlympiad@gsu.edu .
- Paper copies will NOT be collected (do not bring them on the day).
School Roster = This school roster must include all possible team members on all teams. This will include any student who may compete, regardless of whether they are actually on a team on the day or not. It will not separate out who is on which team. The form will require you to check boxes to confirm if the competitor is a minor or not, that the forms were correctly completed and signed, and if the waiver for photographs has been given or not.
Consent and Release for Minor’s Presence in Laboratory Form = This form must be completed by the student if 18 years of age or older or a parent / legal guardian.
Rules for Minors and Visitors in Research Laboratories and Vivarium Facilities Form = This form must be completed by the student if 18 years of age or older or a parent / legal guardian.
Medical form = This form must be completed by the student if 18 years of age or older or a parent / legal guardian and also signed by the team coach.
Agreement Waiver = This form must be completed by the student if 18 years of age or older or a parent / legal guardian and also signed by the team coach.